BlueCoast Run (“we”, “us”, “our”) operates the website bluecoastrun.in and organizes the BlueCoast Run marathon event. We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your data when you register for our event, use our website, or otherwise interact with us.
Information We Collect
We collect information you provide when you register or use our site, as well as data gathered automatically when you browse. This includes:
- Personal & Demographic Details: Name, date of birth/age, gender, and other personal identifiers. For example, many running events collect registrants’ name, date of birth, gender, email, emergency contact, and medical details.
- Contact Information: Email address, phone number, and postal address. These allow us to communicate event updates and, if needed, ship race packets or merchandise.
- Emergency and Health Information: Emergency contact name/phone, blood group, allergies, or relevant medical conditions you choose to provide. This data is used solely for participant safety during the race.
- Registration and Payment Data: If you purchase race entries or merchandise, we collect payment information. We use secure third-party payment gateways (e.g. Razorpay) to process payments, and do not directly store your raw payment card details.
- Website and Usage Data: As you browse our site, we collect technical data such as your IP address, browser type, device information, pages visited, and time spent on pages. We use cookies and similar tracking technologies to gather this information. These tools help us understand site usage (for analytics) and improve your experience.
Where required by law, we will obtain your consent before collecting certain sensitive information. You are under no obligation to provide any data we request, though withholding requested information may limit your ability to register or participate.
How We Use Your Information
We use collected information for legitimate event purposes, including:
- Event Administration: To process your registration, assign bib numbers and timing chips, distribute results and certificates, and manage race-day operations.
- Communication: To send you important updates (e.g., race instructions, reporting times, logistical changes) and confirmations via email, SMS, WhatsApp, or phone as appropriate.
- Safety and Medical Support: To ensure your well-being on race day. We keep your blood group, health and emergency contact details on file so that medical personnel or first responders can assist you if needed.
- Marketing and Promotions: With your consent, we may use your contact details to inform you about future BlueCoast Run events, race-related merchandise, or special offers. (You may opt out of promotional communications at any time.)
- Analytics and Website Improvement: To analyze and improve our services and website. We look at aggregated data (such as participant demographics or user navigation paths) to enhance event planning and online experience. This helps us make future races better and our site more user-friendly.
In all cases, we use your personal data only as described above and not for unrelated purposes.
Data Sharing and Disclosure
We share your information only as necessary to operate the event and website, not for general marketing or sale. For example:
- Event Partners: We share relevant data with trusted service providers who help us run the race. This includes race timing companies, medical teams, logistics providers, and volunteer coordinators. For instance, timing partners need bib and registration data to record your finish time, and on-site medical staff may need emergency contact or health details in case of injury.
- Payment Gateways: We transmit your payment information securely to authorized payment processors (e.g. Razorpay) to complete transactions. These processors handle your payment data under their own strict privacy and security policies.
- Sponsors and Promoters: Sponsors may receive aggregated or anonymous statistics (e.g. total participants, demographic summaries) to help them understand the event’s reach. We do not give sponsors your personal contact details without your explicit consent.
- Service Providers: We may share data with third-party vendors who manage our website, data hosting, email communications, and analytics. These providers are contractually bound to use your information only to support BlueCoast Run and to keep it confidential.
- Legal Compliance: We may disclose personal data if required by law or in response to valid legal requests (such as a court order or government inquiry). We also share information if necessary to protect our rights, enforce our terms, or prevent fraud or imminent harm.
Importantly, we will never sell, rent, or trade your personal information to third parties for their independent marketing purposes. Any sharing we do is described above or done with your consent.
Data Security
We implement reasonable technical and organizational measures to protect your personal data from unauthorized access, alteration, or loss. For example, we use secure (SSL/TLS encrypted) connections for data transmission and store data on protected servers. Access to personal data is limited to authorized personnel and service providers. As noted by the Nashik Marathon policy, we strive to use “commercially acceptable means to protect your personal information”, though no system is 100% secure. We also rely on the security practices of third-party tools we use (for instance, registration platforms and hosting services are secured under their own standards). In the event of a security breach, we will take appropriate steps to contain and mitigate it, and notify affected individuals if required by law.
Cookies and Tracking
Our website uses cookies and similar tracking technologies to operate effectively and gather analytics. Cookies are small text files placed on your device when you visit our site. We may use:
- Session Cookies to maintain your browsing session on our site.
- Analytics Cookies (e.g. Google Analytics, Facebook Pixel) to understand how visitors interact with our site. For example, we and other websites note that “tracking tools like Google Analytics, Google Webmaster, browser cookies and web beacons” help collect usage information.
- Functionality Cookies to store your preferences or sign-in status, enhancing your user experience.
By using our site, you consent to our use of cookies for these purposes. You can set your browser to refuse or delete cookies, or to alert you when cookies are being sent. Note that disabling cookies may affect certain features of the site (e.g. staying logged in or tailored content). We also do not control the policies of third-party analytics or ad providers; you may review their privacy notices for more information.
Your Rights
Subject to applicable laws, you have certain rights regarding your personal information:
- Access: You have the right to request a copy of your personal data that we hold.
- Correction: You may ask us to correct any inaccuracies or update your information if it is incorrect or incomplete.
- Deletion: You can request deletion of your personal data when it is no longer needed for the purposes collected, unless we are required to retain it for legal or legitimate business reasons.
- Objection/Restriction: In some cases, you may object to or request restriction of processing of your data (for example, for direct marketing purposes).
These are aligned with the data subject rights described by other events’ policies. To exercise any of these rights, please contact us using the details below. We will respond within a reasonable timeframe as required by law.
Contact Us
If you have questions about this Privacy Policy or wish to exercise your data rights (access, correction, deletion, etc.), please contact our Data Protection Officer:
- Phone: +91 98765 43210
For example, the Nashik Marathon provides a contact email and phone for privacy queries. We recommend including such contact info so participants can easily reach out.